Policy Documents and Regulations

The College regulations are designed to provide a framework of practice within which members of the College can pursue such objectives, and their own interests, without interfering with those of other members or of the general public. By accepting a place at University College, students agree to abide by the College Regulations and policies. On this page you can access our Handbook of Regulations 2017-18 and our Handbook of Information 2017-18 University College has made its other regulations and policies available below as PDFs, which open in new windows. Our Staff Policies are available via our intranet here.

Information relating specifically to Equality can be found further down this page - to move directly to that section click here.

Student Specific:

• Student College Contract

Academic Policies and Procedures:

Academic Disciplinary Procedure

 Academic Disciplinary Procedure Flowchart

• Academic Integrity in Research

• Plagiarism and Academic Integrity

• Policy on Academic Standing and Academic Performance

• Policy on Intermission

• Policy on Intermission Flowchart

• Policy on Scholarships and Exhibitions

Non-Academic Policies and Procedures:

• Code on Harassment

• Confidentiality in Student Health and Welfare

• Data Protection

• Equality Policy

• Fire Safety Policy

• Fire Safety Policy Notice

• Freedom of Speech Policy

• Fundraising Policy

• Health and Safety Policy

• Health and Safety Policy Statement

• IT Policy

• Non-Academic Disciplinary Procedure

• Parental Leave Policy

• Prevent Risk Assessment – Guidance

• Proctors' Memorandum on Drugs Misuse

• Safeguarding Policy

• Student Complaints Procedure

• Tenancy Agreement


Proctors' and Assessors' Memorandum

The Proctors are senior academics appointed by the University to oversee matters such as examinations, fairness and the behaviour of students in the University and city. The University of Oxford Proctors' and Assessors' Memorandum contains essential information about welfare and health matters and summarises regulations relating to the conduct and discipline of members of the University.

Equality Policy

The Equality Act 2010 has introduced a general duty on all public authorities to promote equality, following the principles of the Human Rights Act and specific legislation to prevent discrimination on the grounds of:


• Age 

• Disability

• Gender reassignment

• Pregnancy and maternity

• Race

• Religion or belief (including lack of belief)

• Sex

• Sexual orientation

• Marriage or civil partnership status

University College aims to promote equality of opportunity and treatment for everyone working and studying at the College or applying to do so and to ensure equality of access to all services provided by the College. The College aims to foster an environment in which unlawful discrimination and harassment are not tolerated and where all members of the College community are encouraged to achieve their full potential.

University College has due regard to the need to:

• Eliminate unlawful discrimination, harassment, victimisation and any other conduct prohibited by the Act

• Advance equality of opportunity between people who people who share a protected characteristic and people who do not

• Foster good relations between people who share a protected characteristic and those who do not

The University of Oxford publishes high level data covering all students and all staff employed by the University, which includes joint appointments with colleges. Please refer to the University’s Equality and Diversity Unit website. Statistics on students at University College from 2012 to 2015, compared to the University as a whole, are available here.

The College undertook an Equality and Diversity survey in December 2013 for College-only employees as well as holders of joint appointments with the University of Oxford. The data collected related to the age, disability, ethnicity, marital status, gender, religion and sexuality of Univ staff. The number of staff on the College payroll on 1 December 2013 was 191, with a response rate of 103 representing only 54% of staff. The College’s General Purposes Committee recommended that this data should not be published because the response rate was too low for the data to be representative.

The College is currently undertaking an updated employee diversity survey, with the intention of improving the response rate. It is anticipated that this data will be made available in 2016.

For further information see our Equality Policy or visit the University of Oxford Equality & Diversity Unit website here

University College collaborates closely with the University of Oxford’s Equality and Diversity Unit especially in matters where specialist advice and support are required.